CareNote: Turning Compassion Into Action
CareNote is a high-impact pastoral care platform designed to help churches and ministries organize and deliver meaningful, measurable care. Built by a pastor and software developer, CareNote brings modern technology to the sacred work of spiritual care—transforming scattered spreadsheets, sticky notes, and siloed pastoral efforts into a coordinated ministry of presence and compassion.

Why CareNote?
Most churches want to care well for their people. But even with the best intentions, care often gets lost in the noise—forgotten prayer requests, missed follow-ups, overwhelmed volunteers. CareNote was born out of this reality. It’s a purpose-built tool that simplifies and strengthens every step of your care ministry workflow.

Whether it’s sending sympathy cards, coordinating hospital visits, tracking grief milestones, or logging pastoral notes, CareNote equips churches to do it all with intention and accountability.

Key Features

• Care Requests

Receive, assign, and track requests for meals, visits, cards, and more. Keep everything in one place.

• Task Management

Assign follow-ups, schedule actions, and ensure nothing falls through the cracks.

• Milestone Tracking

Follow key life moments—birthdays, anniversaries, surgeries, and grief dates—so your care is timely and personal.

• Volunteer Coordination

Recruit and assign volunteers, track availability, and send reminders across multiple communication channels.

• Pastoral Notes & Updates

Log private reflections, prayer updates, and care outcomes with configurable visibility and secure access.

• Daily Beacon Report

A daily care digest sent to staff or care teams highlighting new needs, assignments, and updates.

• Grief and End-of-Life Support

Use tools like the Grief Checklist to follow up consistently with families in seasons of loss.

• Comprehensive People Profiles

Maintain a centralized, holistic view of each person’s care journey, including notes, requests, interactions, and milestones.

• Care Analytics & Reporting

Understand trends, team activity, and care gaps through visual dashboards and exportable data.

Integrations
CareNote integrates directly with major church management systems (ChMS), ensuring a seamless data flow between systems:

• Planning Center

Sync people, forms, and care data effortlessly between Planning Center and CareNote.

• Breeze Church Management

Keep member profiles and groups aligned with Breeze sync.

• ParishSOFT

Enable Catholic parishes to integrate their member records with CareNote for comprehensive pastoral oversight.

These integrations eliminate double entry, reduce admin overhead, and ensure pastoral and administrative teams are always working with the most up-to-date information.

Who It’s For

CareNote is built for:

• Pastors

Keep pastoral care organized and deeply personal.

• Care Teams

Empower volunteers with clarity, coordination, and communication tools.

• Church Staff

Eliminate redundant processes and manage care at scale with confidence.

• Multisite Churches

Assign care by campus, group, or role with built-in visibility controls.

• New Ministries

Launch from scratch with guided onboarding and templates for care structures.

CareNote serves churches of all sizes—urban and rural, Protestant and Catholic, mainline and evangelical. Whether your team is five or fifty, CareNote helps you do more with less while deepening your ministry of presence.

Built With Intention

CareNote isn’t just another SaaS tool—it’s the result of 20+ years of pastoral ministry experience and years of agile software development. Every feature is grounded in the spiritual and emotional realities of caring for people in real life. That’s why pastors trust it. That’s why churches keep using it.

The Bigger Vision

At its heart, CareNote exists to make the church’s care visible. When compassion is organized, it becomes scalable. When care is measurable, it becomes accountable. And when care is accountable, it becomes sustainable.

Churches shouldn’t have to choose between compassion and coordination. CareNote bridges that gap—helping churches live out their calling to love their neighbors well.

Try CareNote

Whether you’re just launching a care ministry or leveling up from scattered systems, CareNote offers a better way to care. Start your free trial or request a demo at carenote.app.